Green Valley, Arizona
BYLAWS of the
CANADIAN CLUB OF
ARTICLE I
NAME
A.
The official name of the Club shall be
CANADIAN CLUB OF GREEN VALLEY.
The Club is a non-profit organization.
ARTICLE II
PURPOSE
A.
The purpose of the Club shall be to provide an opportunity for
persons having a connection with Canada to meet fellow Canadians and enjoy
social activities with them. All
activities conducted in GVR facilities by this Club and its members shall be
in accordance with the bylaws and guidelines of GVR.
A.
Membership in the Canadian Club requires the following:
·
a connection
with Canada (citizenship), and
·
an individual
GVR membership or guest card, and
·
completion of
a membership form annually with the Membership Registrar.
This entitles members to participate in any meeting or activity until
maximum capacity of the facility being used is reached.
B.
The guest policy of the Canadian Club of Green Valley shall be in
accordance with GVR regulations.
C.
All members shall abide by the published GVR rules and regulations
and the member Code of Conduct.
Violations may jeopardize the privileges of the offending individual through
GVR suspension procedures.
ARTICLE IV GOVERNING BOARD OF
DIRECTORS
A.
The governing body shall be the Board of Directors.
The Board of Directors shall consist of 6 elected officers -
President, Vice-President, Recording Secretary, Membership Registrar,
Treasurer, and Webmaster, and up to 4 appointed event chairpersons.
All have voting privileges.
The Board shall perform the duties as prescribed by these bylaws and by the
parliamentary authority adopted by this Club.
The Board members shall be elected annually as needed, for a period
of 2 years (but eligible for re-election) and the annual meeting will be
held at the call of the President. The term of office annually shall be Jan
1st to Dec. 31st.
The Board may appoint Canadian Club members to fill vacancies that arise
before the end of a members term of office.
B.
The Board shall handle the general supervision of the affairs of the
Club between its business meetings, fix the hour and place of meetings and
other activities, make recommendations to the membership and perform other
duties as desired by the Club.
C. A quorum for the transaction of the business of the Board shall consist of six members.
D. All expenditures of the Club funds shall be made over the signature of the Treasurer or the President. Any expenditure over one hundred dollars must be approved by a majority vote of the Board.
ARTICLE V
DUTIES OF THE BOARD
A.
The President shall preside over board meetings and the annual
meeting. In his/her absence the
Vice-President shall preside.
B.
The Vice-President shall be the liaison to, and facilitate with, the
appointed chairpersons.
C.
The Recording Secretary shall maintain routine correspondence and
other records for three years prior to the current year.
Records such as Charter Approval and Employer Identification Number
shall be retained for the life of the Club. The Secretary shall also take
minutes of Board meetings.
D.
The Treasurer shall record and deposit in a bank account all monies
of the Club and prepare financial reports as required. The required year-end
financial report shall be submitted to GVR as per GVR regulations. Books,
records and papers shall be made available upon request by GVR.
E.
The Membership Registrar shall maintain the e-mail site and the
database of members, be responsible for registration procedures at events,
and produce member reports as required.
F.
The Event
Chairpersons shall organize their events and provide reports at the monthly
meetings.
G.
The Webmaster
shall maintain the website and report to the Board as needed.
ARTICLE VI
COMMITTEES
A.
The Board shall appoint all committees, standing or ad hoc.
The Vice-President shall be an ex-officio member of all committees.
B.
Nominating and audit committees may be appointed as required.
ARTICLE VII -
MEMBERSHIP MEETINGS
A.
At least one membership meeting will be held during the fiscal year,
that being the Annual General Meeting.
It will be held at the call of the President on a given month, date
and location as determined by the Board.
B.
Other meetings may be held at the discretion of the Board.
C.
Notice of membership meetings may be given by such means as postings
on the GVR bulletin boards, in Green Valley News, by e-mail to Canadian Club
Members or on the Canadian Club website.
D:
In the conduct of any meeting, Robert's Rules of Order shall prevail
unless otherwise determined by the Board of Directors.
ARTICLE VIII DUES AND FISCAL
PERIOD
A.
The financial fiscal year shall be the calendar year January 1st to
December 31st.
B.
Annual dues shall be as determined by the Board.
ARTICLE IX
AMENDMENTS
A.
The Board may make amendments to the bylaws.
The Board must submit the proposed amendments to GVR for their
approval. The by-laws will then be presented for approval by the Canadian
Club membership at the next annual general meeting or special meeting called
for this purpose.
ARTICLE X
BYLAW COPY
A.
A copy of the
approved bylaws shall be available to all members on the Canadian Club
website.
ARTICLE XI
MONITORING
A.
An effective monitoring and reporting system as required by GVR shall
be maintained by the Club to ensure that only GVR members and eligible
guests are in attendance at meetings and activities held by the club in GVR
facilities.
ARTICE XII
DISSOLUTION
A.
Upon dissolution of the Club, any assets remaining after all
bills have been paid shall be transferred to GVR.
Canadian Club President:
__ Madeline Andrukow __
Date: __February 13, 2012__
Date of GVR Board of Directors Approval: __February 15, 2012__